Project Manager: 10 Dos and Don’ts
Project manager is the man who has to perform number of tasks like scheduling, monitoring, financial management, human resource management, writing reports and attending meetings etc. and due to overburden he may neglect some area of the project management and project may suffer in the things which are pitfalls of project. Following is the list of 10 dos and don’ts of project managers.
Dos mean things project manager should have always done to succeed or timely and successful completion of the project. These are the toolkit for the project manager and he keep them with him all the time. Following is the list of some of dos of project manager.
- Do Plan
Planning is on the important task of the project manager and any problem in the planning may lead to the project failure. ‘If you fail to plan, you plan to fail’. Plan should be effective, accurate and include each and every activity of the project. Project plan also cover dependencies among project activities and resource requirement for all activities.
- Do Perform
Project manager should perform managerial and supportive activities and avoid micro management of things. Let the team members to decide the things they are facing during execution of tasks. Project manager should track the performance of team members collectively and individually.
- Do Cooperate
Project manager should cooperate and guide team members as and when needed. Team members may have less experience and need cooperation from their seniors. Cooperation should be positive and element of encouragement should be there. Usually project manager is the senior most person and most experienced one, people often feel reluctance to share ideas, it is the duty of project manager to encourage every team member to share ideas and cooperate with them in supportive manner.
- Do Check/Monitor
Do check mean check each and every thing and identify gaps. Check whether the project scope, project timeline, project finance and project team performance is on track or not. Checking/ monitoring is important to keep everything on track.
- Do Act
Act immediately after finding anything unusual or out of scope/limit. Immediate action could save money, time and other precious resources, and put project back on track. Any delay in the action of project manager may lead to cost overrun, schedule overrun etc.
Don’ts mean the things project manager should never do in any way. These things are disastrous for project. Following is the list of some of don’ts of project manager.
Project manager should avoid while committing any unrealistic or practically impossible deadline with client. Because every activity has specific due time and shortening of time is not possible in all cases. Offer project completion deadline after completing the planning process. Client’s usually demands deadlines which are practically impossible because they want to see the project outcomes at the earliest. It is the duty of project manager to negotiate with them and convince them on possible deadline.
- Don’t Expect Ambitious Outcome
Expectations of project outcomes should be based on reality not on ambitions. Project outcomes mainly based on project scope and requirements, for better and desired outcomes, project scope and requirements should be properly documented.
- Don’t Panic
Hurdles and obstacles are part of the project. These hurdles should be handle with patience and don’t panic. Project manager has to bear pressure during uneven conditions. In large and complex projects obstacles are common thing. Patience comes with experience, and experienced project managers mitigate the situation wisely.
- Don’t Ignore Bad Smell in the Project
Bad smell in the project is cost overrun, schedule overrun, scope creep, and high turnover etc. Project manager should sense every bad smell timely prior to any major loss. Effective and efficient monitoring and tracking of project activities save project from bad smell. Take corrective action immediately to overcome unwanted situation.
- Don’t Lose Control Over Project Team
Project teams usually belongs to different departments of an organizations and they have own style of work so, project manager should monitor project team activities and don’t lose control. Monitoring and evaluating performance of team members improve team performance and help to achieve project goals and objectives.
There is many more dos and don’ts for project manager which he should take care of but above discussed dos and don’ts are the prominent ones. Project manager may exhibit different behavior in different projects due to context of the project.
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